30 Time-Management Tricks You Wish You Knew Before 30

Time MGMT- bannerIf you’re like me, you learn things the hard way: by trial and error. That’s how most of us learn about time management. Managing our time appropriately is something that should really be done as early as possible. The earlier you start, the better those skills stick with you.
Start that change today! Try to do one hack a day and you will make it through this list in a month! More than one hack recommends actually working LESS (what?!) and exactly how to accomplish that.

Source: www.chapelfield.org

Source: www.chapelfield.org

30. Calendar

If you try to keep all your appointments in your head, you’re bound to let something slip. Successful people use calendar tools.
Time MGMT- 30 -2Consider using Google Calendar. It’s free and you can set it up so that it sends you email reminders for important activities. It’s incredibly useful to receive a reminder email about an upcoming trip just a few days in advance.

Source: sites.psu.edu

Source: sites.psu.edu

29. Always Take Notes

Keep a to-do list. It’s vital to successfully manage your time. Even if you have to use scraps of paper at first, it’s important.

Source: lifehacker.com

Source: lifehacker.com

However, it’s a lot more effective to use a dedicated task management tool. Consider using a well-made paper notebook such as Moleskin, or even a digital tool such as Microsoft Outlook.

Source: comiendosaludable.info

Source: comiendosaludable.info

28. Respect Your Need for Sleep

Try not to cut out any sleep to have more fun or get more work done. It’s a shortsighted strategy. In our 20s, most of us could pull it off to some degree, but it’s a destructive habit to form.

Source: www.pierianews.eu

Source: www.pierianews.eu

If you’re tired all day, you will more than likely be unable to make effective use of your time, no matter how organized you are. You need seven to eight hours of sleep each night, so make that a habit.

Source: www.makeuseof.com

Source: www.makeuseof.com

27. Plan Four-Five Hours of Work Per Day

Project managers often assume people will be less than 100% productive in a day. That’s right! That means out of your standard eight-hour workday, you’re only likely to be highly productive for half of it.

Source: www.good.is

Source: www.good.is

Meetings, responding emails, browsing the Internet, and related activities will most likely take up the rest of your day. So, work smarter (not harder!) and plan only what you know will get done. Let’s be realistic… You also don’t have to go it alone – but more about THAT later…

Source: www.westindoha.com

Source: www.westindoha.com

26. When to Schedule Important Meetings

Schedule your most important meetings or other high value takas in the morning. Try to get them out of the way before you get tired.
Time MGMT- 26-2Time leading up to events like important meetings is often wasted. By organizing meetings early, you’ll be more productive afterwards.

Source: rippleeffectdisciplines.com

Source: rippleeffectdisciplines.com

25. Focus on a Single Task at a Time

If you try to multitask, you’re more than likely to waste your workday. Consider achieving more by choosing one activity at a time.

Source: mgrconsultinggroup.com

Source: mgrconsultinggroup.com

Multitasking kills your focus. Consider the following example; allocate one hour in the morning to work on a proposal for a client, and then give yourself a short break.

Source: www.taskenstein.com

Source: www.taskenstein.com

24. High Value Tasks

Companies and clients pay for high value strategic tasks. They want you coming up with new product ideas, ways to reduce costs and other improvements. Unfortunately, it’s very difficult to deliver creative insights all day long.

Source: www.huffingtonpost.com

Source: www.huffingtonpost.com

When the end of your workday approaches, consider working through “brain dead” tasks. Work on tasks such as installing security updates or tossing out old papers.

Time MGMT- 23-123. Large Projects

Try to break down large projects into smaller tasks. This is one of the most important time management hacks.
If you’re assigned with organizing a corporate conference in six months, the effort may feel impossible.

Source: www.recruitguelph.ca

Source: www.recruitguelph.ca

Consider starting by writing a plan and asking for advice from people who have accomplished similar projects. Big goals are usually achieved when little things you do every day will get you closer to the end goal.

Source: www.vanessaalvarado.com

Source: www.vanessaalvarado.com

22. Three Tasks Per Day

It’s easy to come up with a list with dozens of items at the beginning of your workday. Unfortunately, requests from your boss, unplanned phone calls and other things quickly overturn your best plans.

Source: lifehacker.com

Source: lifehacker.com

Consider choosing three important tasks per day. Set that as your maximum per day.

Source: www.oliveblue.com

Source: www.oliveblue.com

21. Delegate

The most effective managers know how to delegate tasks so they can focus on their work better. Learn to make use of other people. John Maxwell says, “If something can be done 80% as well by someone else, delegate!”

Source: www.teamgantt.com

Source: www.teamgantt.com

The best way to delegate is to describe the task and deadline. Explain it to the person who will be performing the tasks and ask to be kept informed. Working less hours and getting help = easy peasy.

Time MGMT- 20-120. Review Your Past

No one likes repeating past mistakes. It’s one of the worst ways to misuse limited time. Review your projects, work deliverables and habits regularly. It makes sense.

Source: www.outlookrepairx.com

Source: www.outlookrepairx.com

If your smart phone always runs out of battery during your workday, consider buying a charger for the office. Putting improvements like that will save you time and frustration in the future.

source: donasdays.blogspot.com

source: donasdays.blogspot.com

19. Set Deadlines

The best way to stay organized is to give yourself deadlines. Set deadlines for everything so that tasks don’t go on indefinitely. A task without a deadline will most likely frustrate you after all.

Source: strategicjuju.com

Source: strategicjuju.com

When your boss gives you a deadline for Friday, consider getting the work done on Thursday instead so you have time to go over it.

Source: www.travelweekly.com

Source: www.travelweekly.com

18. Schedule Travel Time

We all need to learn to manage Travel time. If it takes you 10 minutes to travel from your main office building to a nearby client building, you need to be aware of that.

Source: www.quickanddirtytips.com

Source: www.quickanddirtytips.com

This means you can’t afford to schedule back-to-back meetings and still be on time. Try to plan your travel time using a worst-case scenario. That way you’re more likely to arrive early.

Source: bemozza.org

Source: bemozza.org

17. Take Breaks

It’s bad for your health to sit around in your desk chair all day. Take breaks! 5-10 minutes breaks every hour will help you maintain your health and focus.

Source: www.eremedia.com

Source: www.eremedia.com

Take that time to walk around or get a glass of water. Stretching for a few minutes also does wonders to your body.

Source: lifehacker.com

Source: lifehacker.com

16. Learn to Say No

Saying yes to new responsibilities is an amazing way to grow your career when you first get started. Unfortunately, this habit can be taken too far.

Source: www.thebusinesswomanmedia.com

Source: www.thebusinesswomanmedia.com

You have to learn to say no, especially if you’re a people pleaser or struggle with saying no. If you say yes to everything you’re bound to get in over your head.

Source: www.startofhappiness.com

Source: www.startofhappiness.com

15. Use Your Values

Allow your values to make decisions about your time. To manage your time effectively you have to understand yourself.

Source: www.life-productions.org

Source: www.life-productions.org

If your top value is family, you have to manage your work requirements according to your value. It may seem challenging to discover your values if you’ve never been given though to this area before.

Source: www.doncaster.gov.uk

Source: www.doncaster.gov.uk

14. Move On

If you try to cover up mistakes, you’re just wasting everyone’s time including your own. Much more can be achieved in life by admitting your mistakes, solving them, and moving on.

Source: www.sashapua.com

Source: www.sashapua.com

Most managers are more than willing to forgive mistakes, unless you’re dishonest. Make sure you’re always honest with your boss and work hard to prevent those mistakes from reoccurring.

Source: www.canadianprotein.com

Source: www.canadianprotein.com

13. Know Your Goals

Whether you have zero goals or ten goals, you should organize them by their value and priority. If you don’t have any goals, create at least one goal today. They are essential for effective time management. If you have too many goals, organize them. You need one goal for each primary area of your life.

Source: www.journeytomillions.com

Source: www.journeytomillions.com

Set a goal for your work or business, your health, and your finances. One goal will have the most value and top priority on a given day.

Source: www.thelifeofsingleparents.com

Source: www.thelifeofsingleparents.com

12. Prioritize

No two tasks will ever hold the same importance. Always prioritize. Your to-do list may be endless, so choose your top five tasks for the day, prioritize them, and work on them in order of priority.

Source: www.industryweek.com

Source: www.industryweek.com

If you’re not sure about what you should do next, ask yourself what your top priority is in the moment. Your top priority will most likely NOT be “Check Facebook.”

Source: www.aol.com

Source: www.aol.com

11. How Much is Your Time Worth

Set a dollar value for your time. Time management is much easier if you know what an hour of your time is worth. For example, if you set your time worth at $600 an hour, you will know that the 30 minutes you spent on Facebook is worth $300.

Source: www.coindesk.com

Source: www.coindesk.com

If you’re not sure what your time is worth, just guess. Consider asking your boss. If you’re your own boss, you already know what your time is worth. Try keeping a time log so that you know where you time is going. Then cut down on useless activities. Respect your time and make it respected.

Source: sciencepole.com

Source: sciencepole.com

10. Nothing’s Perfect

Always try to do your “best.” However, remember that nothing is perfect. Just get things done. Your best in that moment is fine.

Source: thegraceperception.wordpress.com

Source: thegraceperception.wordpress.com

Work iteratively. Perfectionism wastes time and expectations to do so are stifling. If you’re prone to perfectionism, be aware. Try and force yourself to let things go.

Source: mobe.com

Source: mobe.com

9. Have a Routine

Set up your own work routine and try to stick to it. With every detail comes a new habit.

Source: theknowledgeinc.com

Source: theknowledgeinc.com

Consider starting your day with a healthy routine and end it on a high note. All other things in between you can control, but remember to building room for error.

Source: www.russianpod101.com

Source: www.russianpod101.com

8. Forget Yesterday

Yesterday is gone! The consequences of a bad decision may remain, but the day is gone. Babe Ruth once said, “yesterday’s home runs don’t win today’s games.”
Time MGMT- 8-2Turn the page of yesterday. All you need to worry about is today and tomorrow. Yesterday can’t be undone. You can’t buy it back.

Source: www.rd.com

Source: www.rd.com

7. Your Zone

Try to do more work when you’re in your “zone.” Relax when you’re not. More work hours don’t always mean more productivity.

Source: www.theguardian.com

Source: www.theguardian.com

According to Alain Paquin, “It’s normal to have days where you just can’t work and days when you’ll work 12 hours straight.” If you try to work for 12 hours out of your “zone,” you’ll just be wasting everyone’s time, including your own.

Source: www.linkedin.com

Source: www.linkedin.com

6. Work Your Way into Work

The best way to start working is to work! Try starting with short tasks to get the ball rolling.
Time MGMT- 6-2It’s that simple. Warm up to the bigger tasks by handling some small tasks first.

Source: www.lifehack.org

Source: www.lifehack.org

5. Separate Tasks

By separating brainless and strategic tasks, you become more productive. Sol Tanguay once said, “Separate thinking and execution to execute faster and think better.”

Source: intranetfactory.com

Source: intranetfactory.com

Different tasks demand different types of thinking. It makes much more sense to allow your mind to continue to flow with its current zone rather than switching unnecessarily to something that’s going to require you to re-orient.

Source: career-intelligence.com

Source: career-intelligence.com

4. Group Your Work

Try to group your meetings and communications to create blocks of uninterrupted work. Without interruptions you’re able to devote your entire focus to the task at hand. It’s more productive to keep the same context throughout your day.

Source: seemommydoing.com

Source: seemommydoing.com

Don’t try to switch between different projects or clients. According to Paul Graham, “A single meeting can blow a whole afternoon, by breaking it into two pieces each too small to do anything hard in.

Source: nolomagazine.com

Source: nolomagazine.com

3. Lock Yourself Down

“Write down anything that distracts you – Google searches, random thoughts, new ideas, whatever. The point is, if you write them down they’ll stop bubbling up when you’re in the zone,” said Steven Corona. No Distractions, no excuses.

Source: teamstrength.com

Source: teamstrength.com

Sometimes the only way to get something done is under lock and key. Lock yourself in. Act accordingly.

Source: www.landthink.com

Source: www.landthink.com

2. Make an Impact

It’s important to know what you’re really need to get done during the day. Get rid of all the excess. Remove it as soon as you identify it. Become more in touch with what is significant and will make an impact.

Source: www.research-live.com

Source: www.research-live.com

Jason Cohen said, “Only ever work on the thing that will have the biggest impact.” Those tasks are what deserve our time. Eliminate the nonessential and get done what really needs to get done in the day.

Source: careynieuwhof.com

Source: careynieuwhof.com

1. There’s Always Time

Time is priorities. Prioritize your time effectively. “Too much work make jack a dull boy.”

Source: davidjpfisher.com

Source: davidjpfisher.com

Time spent having fun isn’t necessarily time wasted. It’s easy to neglect yourself and work all the time if you’re drive to achieve results. That’s why we should always make time on our schedules for enjoyable activities.

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